Privacy Policy

Introduction #

This Privacy Policy describes how ConvergeMedia, developed and operated by Qingdao Huiju Wuxian Culture Media Co., Ltd. (the Company, we, us, or our), collects, uses, stores, and protects personal information obtained through the website located at https://www.convergemedia.buzz (the Site) and through any related services, communications, and interactions (collectively, the Services).

We take the responsibility of safeguarding your privacy seriously. This document explains in detail what data we gather, the purposes for which we process it, the legal bases for such processing, and the rights available to you regarding your personal information. We encourage you to read this policy thoroughly so that you fully understand our practices.

By accessing or using the Site and our Services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any aspect of this policy, you should discontinue use of the Site and refrain from providing any personal information to us.

The Company is a provider of computer integrated systems design, technology consulting, and related professional services within the Professional, Scientific, and Technical Services sector. Our registered address is Room 302, Unit 4, Building 13, Mingdu Garden, Shanghai Middle Road, Laixi, Qingdao - 266000, China (CN).

Information We Collect #

We collect several categories of information from and about users of the Site. The specific types of data we gather depend on how you interact with us and which features of the Site you use. We describe each category below in detail.

Personal Identification Information: When you fill out a contact form, request a consultation, or otherwise communicate with us directly, we may collect your full name, email address, telephone number, company name, job title, and any other identifying details you choose to provide. This information is collected only when you voluntarily submit it to us.

Professional and Business Information: If you engage with us for business purposes, we may collect information about your organization, including its size, industry sector, technical infrastructure details, project requirements, and business goals. This information helps us understand your needs and tailor our services accordingly.

Communication Records: We retain copies of messages sent through our contact forms, email correspondence, and any notes from phone conversations or meetings. These records help us provide consistent service and maintain an accurate history of our interactions.

Technical and Usage Data: When you visit the Site, our servers automatically log certain technical information. This includes your Internet Protocol (IP) address, browser type and version, operating system, referring URLs, pages viewed, time stamps, and session duration. This data is collected through standard web server logging and does not directly identify you as an individual.

Device and Connection Information: We may collect information about the device you use to access the Site, including device type, screen resolution, language settings, and network information. This helps us optimize the Site for different devices and diagnose technical issues.

How We Collect Information #

We employ several methods to gather the information described in the previous section. Each method is designed to be transparent and aligned with standard industry practices.

Direct Collection from You: The primary method by which we obtain personal information is through your voluntary submission. When you complete a contact form on the Site, send us an email, call our office, or provide information during a consultation, you are directly providing data to us. You have full control over what you choose to share through these channels.

Automated Collection Technologies: As you navigate the Site, we use automated data collection technologies including server logs, cookies, and similar tracking mechanisms to gather technical and usage information. These technologies operate in the background and do not require any action on your part. The data they collect is typically aggregated and does not identify specific individuals by name.

Third-Party Sources: On occasion, we may receive information about you from third-party partners, such as analytics providers or business referral networks. When we obtain data from such sources, we ensure that the providers have obtained appropriate consent to share that information.

Publicly Available Information: For business development purposes, we may gather information that is publicly available, such as business contact details listed on corporate websites or professional networking platforms. This information is used solely for legitimate business outreach and is handled with the same care as directly provided information.

Use of Collected Information #

We use the information we collect for a variety of operational, business, and legal purposes. Each use is grounded in a legitimate business need and carried out with respect for your privacy. The primary purposes are detailed below.

Service Delivery and Client Engagement: We use your contact and business information to respond to inquiries, provide requested information about our services, prepare proposals and project estimates, and deliver the technical services you have engaged us to perform. Without this information, we would be unable to effectively communicate with you or provide our services.

Site Operation and Improvement: Technical and usage data enables us to monitor Site performance, identify and fix errors, analyze traffic patterns, and make improvements to the Site layout and functionality. This analysis is performed on an aggregated basis and helps us ensure a reliable user experience.

Communication and Marketing: With your consent where required by law, we may use your contact information to send you updates about our services, industry insights, case studies, and promotional materials. You may opt out of marketing communications at any time by contacting us or using the unsubscribe mechanism in our messages.

Legal Compliance and Protection: We may process personal information as necessary to comply with applicable laws, regulations, legal processes, or governmental requests. We also use data to enforce our Terms of Service, protect our rights and the rights of others, and investigate potential violations or security incidents.

Business Operations: Internally, we use data for administrative purposes such as accounting, billing, record-keeping, and quality assurance. These activities are essential to the lawful and efficient operation of our business.

Sharing and Disclosure of Information #

We do not sell, rent, or trade your personal information to third parties for their own marketing purposes. We limit the sharing of your data to specific circumstances and parties, each governed by strict confidentiality obligations.

Service Providers and Contractors: We engage trusted third-party vendors to perform functions on our behalf, including website hosting, email delivery, analytics, payment processing, and IT support. These providers receive only the information necessary to perform their designated functions and are contractually prohibited from using the data for any other purpose.

Business Transfers: In the event of a merger, acquisition, restructuring, or sale of all or a portion of our assets, personal information may be among the transferred assets. We will notify you before your data becomes subject to a different privacy policy as a result of such a transaction.

Legal Obligations and Safety: We may disclose information when we believe in good faith that disclosure is necessary to comply with a legal obligation, respond to valid legal process, protect the safety of any person, investigate fraud, or protect our legal rights and property.

With Your Consent: In situations not covered by the above categories, we will only share your personal information with your explicit consent, which you may withdraw at any time.

Data Retention Policy #

We retain personal information only for as long as is necessary to fulfill the purposes for which it was collected, or as required by applicable law. Our retention periods are determined by the nature of the data, the purpose of collection, and any legal or regulatory requirements that apply to our business.

Contact and Inquiry Data: Information submitted through contact forms or direct inquiries is retained for a period of up to three years following the resolution of your inquiry, unless an ongoing client relationship is established, in which case the data is retained for the duration of that relationship plus a reasonable period thereafter.

Client Project Data: Information collected during the course of a client engagement is retained for a minimum of five years after project completion to address potential follow-up questions, warranty obligations, and legal requirements.

Technical and Usage Data: Server logs, analytics data, and other automatically collected technical information are typically retained for a maximum of twenty-four months, after which they are aggregated or deleted.

Marketing Data: Contact information used for marketing communications is retained until you unsubscribe or request deletion. We process opt-out requests promptly, typically within five business days.

Data Security Measures #

We implement and maintain a comprehensive set of administrative, technical, and physical safeguards designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

Technical Safeguards: Our systems employ industry-standard encryption protocols for data in transit (TLS 1.3) and at rest (AES-256). We use firewalls, intrusion detection systems, and regular vulnerability scanning to protect our network infrastructure. Access to production systems is restricted through multi-factor authentication and role-based access controls.

Administrative Safeguards: We maintain internal policies and procedures governing data handling, conduct regular privacy and security training for all personnel, and perform periodic audits of our data protection practices. Employees with access to personal information are bound by confidentiality agreements.

Physical Safeguards: Our physical infrastructure, including servers and office facilities, is protected by access control systems, surveillance, and secure storage for sensitive documents. Only authorized personnel are permitted entry to areas where personal information is stored or processed.

Despite these measures, no method of electronic storage or transmission over the Internet is completely secure. While we strive to protect your information, we cannot guarantee absolute security. In the event of a data breach, we will notify affected individuals and relevant authorities as required by applicable law.

International Data Transfers #

ConvergeMedia is based in Qingdao, China, and our primary data processing operations are conducted within China. However, we may transfer personal information to servers and service providers located in other countries as part of our operations.

When we transfer personal data across international borders, we take steps to ensure that appropriate safeguards are in place to protect your information. These safeguards may include standard contractual clauses approved by relevant data protection authorities, adequacy decisions, or other legally recognized transfer mechanisms.

By using the Site and providing your information to us, you acknowledge that your data may be transferred to and processed in countries that may have data protection laws different from those in your country of residence. We are committed to ensuring that any such transfers comply with applicable legal requirements and that your information receives an adequate level of protection wherever it is processed.

Your Privacy Rights and Choices #

Depending on your jurisdiction, you may have certain rights regarding your personal information. We are committed to honoring these rights and providing you with meaningful control over your data.

Right to Access: You may request confirmation of whether we process your personal information and, if so, obtain a copy of that data in a commonly used electronic format.

Right to Rectification: If you believe that the personal information we hold about you is inaccurate or incomplete, you may request that we correct or supplement it.

Right to Erasure: In certain circumstances, you may request that we delete your personal information from our records. We will comply with such requests unless we have a legal basis or legitimate business need to retain the data.

Right to Restrict Processing: You may ask us to limit the processing of your personal information in specific situations, such as while we verify the accuracy of the data or assess a legal claim.

Right to Data Portability: Where technically feasible, you may request that we transfer your personal information to another organization in a structured, machine-readable format.

Right to Object: You have the right to object to the processing of your personal information for direct marketing purposes or where the processing is based on our legitimate interests.

To exercise any of these rights, please contact us using the information provided in the Contact Information section below. We will respond to your request within the timeframe required by applicable law and may need to verify your identity before processing your request.

Privacy for Children #

The Site and our Services are intended for business professionals and are not designed for or directed at individuals under the age of 18. We do not knowingly collect, solicit, or maintain personal information from anyone under the age of 18.

If we become aware that we have collected personal information from a child under the age of 18 without verified parental consent, we will take immediate steps to delete that information from our records. If you are a parent or legal guardian and believe that your child has provided personal information to us without your consent, please contact us using the details in the Contact Information section so that we can promptly address the situation.

We encourage parents and guardians to take an active role in their childrens online activities and to teach them about protecting their privacy when using the Internet. Our policy is to comply with all applicable laws concerning the privacy of minors.

Cookies and Tracking Technologies #

The Site uses cookies and similar tracking technologies to enhance your browsing experience, analyze site traffic, and understand how visitors interact with our content. This section explains what these technologies are and how you can manage your preferences.

What Are Cookies: Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites work more efficiently and to provide information to the site operators. Cookies may be session-based (deleted when you close your browser) or persistent (remaining on your device for a set period).

Types of Cookies We Use: We use essential cookies that are necessary for the Site to function properly, such as those that maintain your session state. We also use analytics cookies that help us understand which pages are visited most frequently and how users navigate the Site. These analytics cookies do not collect personally identifiable information.

Managing Cookie Preferences: Most web browsers allow you to control cookies through their settings. You can set your browser to refuse all cookies, accept only certain types, or alert you when a cookie is being set. Please note that disabling essential cookies may affect the functionality of certain features on the Site.

Do Not Track Signals: Some browsers include a Do Not Track feature. At this time, the Site does not respond to Do Not Track signals in a standardized way, as there is no widely adopted industry standard for such responses.

Third-Party Services and Links #

The Site may contain links to external websites, platforms, and services that are not operated by us. This Privacy Policy applies solely to information collected by ConvergeMedia through the Site and our direct Services. It does not extend to third-party websites or services.

We are not responsible for the privacy practices, content, or security of any third-party website that you may access through links on the Site. We encourage you to review the privacy policies of every website you visit before providing any personal information to those sites.

We may use third-party analytics services such as Google Analytics to help us understand Site usage patterns. These services may set their own cookies and collect information about your browsing activity. The data collected by these services is governed by their respective privacy policies, and we recommend that you review those policies for additional details.

Changes to This Privacy Policy #

We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the Last Updated date at the top of this page and, where appropriate, provide additional notice such as a banner on the Site or a direct email notification.

We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of the Site after any changes to this policy will constitute your acknowledgment of the modifications and your consent to abide by the updated terms.

If a change significantly alters the way we collect, use, or share your personal information, we will make reasonable efforts to notify you in advance and, where required by law, obtain your consent before the change takes effect.

Contact Information #

If you have questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please contact us using the information below. We are committed to addressing your inquiries promptly and transparently.

Company Name: Qingdao Huiju Wuxian Culture Media Co., Ltd.

Registered Address: Room 302, Unit 4, Building 13, Mingdu Garden, Shanghai Middle Road, Laixi, Qingdao - 266000, China (CN)

Email: inquiry@convergemedia.buzz

Phone: +1 (608) 820-7771

Website: https://www.convergemedia.buzz

If you are located in a jurisdiction that provides for a right to lodge a complaint with a data protection supervisory authority, you may do so. We encourage you to contact us first so that we have the opportunity to resolve your concern directly.

Governing Law #

This Privacy Policy and any disputes arising from or relating to it shall be governed by and construed in accordance with the laws of the Peoples Republic of China, without regard to its conflict of law principles. Any legal action or proceeding arising out of or related to this policy shall be brought exclusively in the courts of Qingdao, Shandong Province, China.

If you are accessing the Site from a jurisdiction outside China, please be aware that you are responsible for compliance with all local laws applicable to your use of the Site. We make no representation that the Site or its content is appropriate or available for use in all locations.

Your Consent and Agreement #

By using the Site and providing your personal information to us, you consent to the collection, use, disclosure, and retention of your information as described in this Privacy Policy. You further agree that you have read and understood all of the terms set forth in this document.

If you do not consent to the practices described herein, you should not use the Site or submit any personal information to us. You may withdraw your consent at any time by contacting us using the details provided in the Contact Information section. Please note that withdrawing consent may affect our ability to provide certain services to you.

We appreciate the trust you place in ConvergeMedia and Qingdao Huiju Wuxian Culture Media Co., Ltd., and we remain dedicated to protecting your privacy with the highest standards of integrity and care.